As A Contract Pilot, providing a detailed breakdown of your compensation is not just about ensuring you’re paid fairly—it’s about showcasing the value of your time, expertise, and professionalism.

When you clearly outline your day rate, travel reimbursements, and other expenses, you demonstrate a transparent, business-savvy approach that builds trust and sets clear expectations with your clients.

This level of communication ensures everyone is aligned, minimizes misunderstandings, and highlights your commitment to delivering exceptional service. By taking this approach, you not only secure the highest possible compensation for your work but also position yourself as a professional pilot clients will want to hire again for future assignments.

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As A Contract Pilot, You Are Compensated For Your Time And Not Solely For Flight Hours.

This includes the following:

• Time spent traveling to and from the aircraft’s location.
• Non-flying days where you are on standby or supporting the aircraft owner’s mission.
• Reimbursement for expenses related to fulfilling the assignment, such as travel, meals, and lodging.

Here Is A 5-Day Scenario For A Contract Job Assignment With The Bombardier Challenger 604

Job Assignment Details:

• Aircraft: Bombardier Challenger 604
• Departure Airport: Fort Lauderdale (FLL)
• Destination: Nassau (NAS)
• Assignment Duration: 5 days (travel, conference, and return)
• Travel Time to Aircraft Location: 2.5 hours from domicile.
• Day Rate: $2,000/day for PIC (Pilot-in-Command)

Contract Pilot Expenses:

1. Day Rate Compensation:
• Total days: 5
• Contract Pilot Rate On The Bombardier Challenger 604 As A PIC: $2,000/day
• Total Day Rate Compensation: $10,000
2. Travel to Aircraft Location (Domicile to FLL):
• Mileage Reimbursement: 2.5 hours x $0.65/mile (if driving 60 mph average = 150 miles each way) = $195 each way.
• Gas Expenses: Included in mileage reimbursement.
3. Rental Car (if applicable):
• Daily rental cost: $50/day
• Days rented: 2 (pickup and return during travel days)
• Total Car Rental: $100
4. Hotel Accommodation in Nassau:
• Nights: 3
• Average nightly rate: $350
• Total Lodging Cost: $1,050
5. Meals and Incidentals:
• Per diem: $100/day
• Days: 5
• Total Meals and Incidentals: $500
6. Return Trip (NAS to FLL):
• Mileage reimbursement: Same as initial trip = $195
7. Miscellaneous Expenses:
• Parking fees (if applicable): $50
• Tolls: $25
• Total Miscellaneous: $75

Total Contract Pilot Compensation and Reimbursement Breakdown To Be Invoiced To Client:

• Day Rate Compensation: $10,000
• Mileage Reimbursement: $390
• Car Rental: $100
• Lodging: $1,050
• Meals and Incidentals: $500
• Miscellaneous Expenses: $75

TOTAL Contract Pilot Compensation Grand Total: $12,115

Sample Invoice Layout:

Invoice for Contract Pilot Services:

Pilot Name: [Your Name]
Address: [Your Address]
Email: [Your Email Address]
Phone: [Your Phone Number]
Invoice Number: [Unique Invoice ID]
Date: [Date of Submission]

Assignment Details:

• Aircraft: Bombardier Challenger 604
• Departure: Fort Lauderdale (FLL)
• Destination: Nassau (NAS)
• Duration: 5 Days

Compensation Breakdown:

1. Day Rate:
• 5 days x $2,000/day = $10,000
2. Travel Expenses:
• Mileage: $390
• Car Rental: $100
• Lodging: $1,050
• Meals/Incidentals: $500
• Miscellaneous (Parking/Tolls): $75

Total Invoice Amount: $12,115

Notes for the Aircraft Owner:

• Please remit payment via [Payment Method, e.g., Bank Transfer, Check, etc.].
• Payment is due within 30 days of invoice submission.
• If there are questions regarding this invoice, please contact me directly at [Your Contact Information].

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If You Are A Contract Pilot, Once Inside You Have The Option To Submit Your ‘Contract Pilot Profile’ So That Employers Can Reach Out To YOU For Their Available Positions